Arkacia Ventures
  • Home
  • Differentiate Your Business!
  • About ►
    • Contact
    • Our Store
    • Press
    • Consulting
    • IP Differentiation
  • Blog
  • Arkacia's Site Blogs ►
    • Coffees.com
    • GameDayLive.com
    • ManMadeClimateChange.com Blog
  • Portfolio ►
    • Branding
    • Examples of Domains Owned by Brands
    • IP For Sale (Patents, Domains)
  • Arkacia Chats ►
    • JobChatroom.com
    • MMAchatroom.com
    • TvChatroom.com
  • Concepts & Inventions ►
  • Make a Difference
  • Sustainable Search
  • Late Breaking News
  • Business Gift Ideas
  • DocumentDiscovery.com
  • AI Chatroom
  • AI Editing Tools
  • What's a Digital Purse?

Take Control of Your Email, or it Will Control YOU!

10/26/2014

0 Comments

 

How to Manage Email Effectively


Email is the most important tool that most people have; so it should be used effectively.  If you develop a routine and stick to it, you can handle your email in a time-efficient manner and use it with maximum effectiveness.  In this post I will outline how I process email each day.

Summary: Work on it every day, first thing, process the most recent items first, unsubscribe from everything that you can, and never put things off:

In detail: 

1. First, get a quick view - when I first sit down each morning, the first thing I do is a quick run-through my gmail inbox.  I dont read everything but the important things will stand out.   This helps me plan my day.  
2. I set some goals for the day, and check the news - but only briefly.  I then exercise for 10 or 15 minutes, just to get my blood flowing; and get coffee.
3. Now I carefully clear out all  my inboxes (gmail, Linkedin, and any others). Each mail item is handled immediately - answer it, file it, or delete it.  If you have the habit of leaving a few emails in your inbox, thinking "I will do it later", then you will soon have an enormous and unwieldy inbox.  Try to keep your answers short; it helps others.  Do not CC: anyone unless its necessary!
4. Each project I have is either in a folder on the desk, or in a single message in the Drafts folder of gmail.  Do not use your Inbox for project storage.
5. As I process email I try, each day, to unsubscribe from everything.  It is a constant battle.  I try only once to unsubscribe to an item; if it does not work, on future ones I send those items to Spam.  You will be surprised how few things you need a subscription to.  This really does work!
6. I do one quick search of the Spam folder each day for certain important items.  I never empty the Spam folder; it's just another resource.
7. Gmail has excellent filters - make use of them.  But keep it under 250 filters or it can slow your Gmail down - I have seen it happen to a friend.
8. instead of leaving future Todo items in your inbox, setup a Calendar reminder - and then file or delete the item.  Keep that inbox clean!
9. Gmail has a very good search box, so filing things ('Archive') is a great tool. But if its something I really need  to find later, I forward it to myself, and put in some keywords.  For example lets say someone sends me a tip that I want to remember, on how to use Adsense; I will forward that to myself and put the keyword 'Adsense1' in it.  So while I might have 100's of messages with the word 'Adsense', there will be very few that include the '1'.  That is my little secret - I can almost always go directly to the item I need, no matter how long ago it arrived, using one (or more) such keywords.  This is despite the fact that my Gmail archive has over 50,000 messages stored.  So to sum up, if you like this blog entry, copy the text, email it to yourself, and include the keyword, 'blog1'.  
10. The Gmail Calendar is a powerful too - but that will be another post.

Here is a picture of my inbox today - there is nothing there!
 
Picture
Empty Inbox! (Click to Enlarge)
 
At first it was hard for me to take control of my inbox.  Things were bad.  And the unsubscribing tooks a couple months to fully take hold... but once it became part of my daily routine, it is workable.  You don't let your kitchen counter get out of control, or any other part of your life - so why let your email control you?
0 Comments
    Picture

    Business Gifts?

    Click Here to see over 200,000 business gifts, for employees or coworkers.

    Branding and IP

    Arkacia Ventures consults with companies on improving their branding and effective use of social media. We also develop our own brands, websites, apps, Patents, and other IP.

    Archives

    March 2023
    December 2022
    September 2022
    December 2021
    July 2021
    February 2020
    January 2020
    December 2019
    November 2019
    August 2019
    May 2019
    March 2019
    December 2018
    November 2018
    October 2018
    September 2018
    April 2018
    July 2017
    June 2017
    May 2017
    January 2017
    June 2016
    October 2015
    March 2015
    October 2014
    September 2014
    May 2014
    January 2014
    October 2013
    September 2013
    August 2013
    July 2013
    November 2012
    August 2012
    May 2012
    March 2012
    February 2012
    January 2012

    Categories

    All
    Active Surveillance
    Advertising Network
    Amazon Music
    Android
    AndroidComputers.com
    Android Desktops
    Android OS
    Anonymizing Data
    Antivirus
    App Discovery
    App Emulation
    Apple
    Apple Music
    Apps
    Arkacia.com
    Arkacia Ventures
    Articles
    Autopilot
    Backups
    Bank Routing
    Bike Rides
    Bitcoin
    Bit Rate
    Blockchain
    Blogging
    Branding
    Brands
    Breaking News
    Cancer
    Cancer Monitoring
    Cardiovascular Disease
    Caring
    CBS
    Chat
    Chocolate
    Chocolate Bars
    Christmas Gifts
    Coders
    Comments
    Comment Spam
    Concepts
    Contaminated Food
    Coupons
    Coupons And Discounts
    Covid-19
    Credit Cards
    Crypto
    Crypto Currencies
    CryptoCurrency
    Crypto Currency
    Deals
    Debit Cards
    Deezer
    Demographics
    Diabetes
    Digital Wallet
    Diverse
    Domain Names
    Driverless Cars
    Economic Market
    Electric Car
    Electric Cars
    Email
    Email Management
    Etherium
    Ethical
    EVs
    Exercise
    Exercise Bikes
    Facebook
    Face Payments
    Farming
    Female Entrepreneurs
    Fingerprint Payments
    Fitness
    FLAC
    Follicular Lymphoma
    Football
    Free Speech
    Funding
    GameDayLive.com
    Gaming
    Gender Bias
    Global News
    Google+ Ending
    Grammys
    Graphene
    Gyms
    Hand Payments
    Hate Speech
    HBO
    Health
    Healthcare
    Health Insurance
    Heavy Metals
    Helping Others
    Hitler
    Holiday Gifts
    Home Depot
    Imperfect Produce
    Inbox
    Indolent Lymphoma
    Information Management
    Insurance
    IPhone
    Itunes
    Kiva
    Kraft
    Lane Mitigation
    Late-Breaking News
    Legal Tender
    LIGO
    Linkedin
    Listening
    Litecoin
    Litter
    Local Deals
    Local News
    Marketing
    Master API
    Microloans
    Microsoft
    Mobile
    Model X
    Money
    Mottos
    Movie Streaming
    Music
    Music CDs
    Music Downloads
    Music Industry
    Music Master API
    Music Streaming
    MusicStreaming.com
    National News
    Nazi's
    Netflix
    Networking
    Network Of Sites
    Networks
    New Payment Methods
    News
    Newspapers
    New Video Platform
    Nfl
    Office
    Operating Systems
    OS
    Patent-Pending
    Paymenbt Options
    Payment Methods
    Payments
    Payment Technology
    Paypal
    Pesticides
    Political Ads
    Posts
    Proactive Change
    Project Management
    Projects
    Propoganda
    Prostate Cancer
    Putin
    Retailers
    Reward Program
    Roku
    Sacha Baron Cohen
    Safe Driving
    Security
    Sensor Cases
    Sensors
    Small Business
    Smoking
    Snapchat
    Social Media
    Software
    Software Emulation
    Speed Of Light
    Sports
    Spotify
    Steven King
    Streaming
    Subscriptions
    Swift Routing
    Tablet Apps
    Tablets
    Technology
    Tesla
    The Master API
    Thyroid Cancer
    Tidal
    Timely Deals
    Tivo
    Toxic Chemicals
    Trademark Infringement
    Trademarks
    Trainers
    Trillon Streams
    Trump
    Tymnet
    Unbanked
    Under Development
    URL's
    US Currency
    Uspto
    VC
    Venture Capital
    Video Streaming
    Vinyl Records
    Virtual Money
    VW
    Wallets
    Watchful Waiting
    Water
    Websites
    Women Who Tech
    Word Of Mouth
    Yellow Pages

    RSS Feed





© 2023 Arkacia Ventures

The Arkacia Network

Coffees.com
LifetimeWarranties.com  -   LifeInsuranceDirectory.com
ManMadeClimateChange.com  -  SustainableResources.com


TRADEMARK FREE NOTICE - Arkacia Ventures (inclusive of all websites) has no knowledge of whether any content on this page and website violates any third party intellectual property rights (trademarks, copyrights, and so no).  We will make timely, commercially reasonable efforts to remove any content or sites reasonably objected to by the Owner of a pre-existing trademark, after considering our own rights as well.  If you have a trademark issue, please contact us and we will work with you to find a fair resolution.